About the Journal :: Policies and Guidelines

Author Guidelines

Content of Author Guidelines: 1. General, 2. Ethical Guidelines, 3. Manuscript Submission Procedure, 4. Manuscript Types Accepted, 5. Manuscript Format and Structure, 6. Checklist for Authors. 7. After Acceptance.

1. GENERAL

The Brooklyn Hospital Center Journal of Health Sciences ('The Journal') publishes full-length research papers, review articles, case reports, project reports, short communications, letters to the editor and professional issues related to the health sciences.

Please read the instructions below carefully for details on the submission of manuscripts, the journal's requirements and standards as well as information concerning the procedure after acceptance of a manuscript for publication in The Brooklyn Hospital Center Journal of Health Sciences.

2. ETHICAL GUIDELINES

The Brooklyn Hospital Center Journal of Health Sciences adheres to the below ethical guidelines for publication and research.

Authorship and Acknowledgements

Authors submitting a paper do so on the understanding that the manuscript have been read and approved by all authors and that all authors agree to the submission of the manuscript to the Journal.

The Brooklyn Hospital Center Journal of Health Sciences adheres to the definition of authorship set up by The International Committee of Medical Journal Editors (ICMJE). According to the ICMJE authorship criteria authorship should be based on 1) substantial contributions to conception and design of, or acquisition of data or analysis and interpretation of data, 2) drafting the article or revising it critically for important intellectual content and 3) final approval of the version to be published. Authors should meet conditions 1, 2 and 3.

It is a requirement that all authors have been accredited as appropriate upon submission of the manuscript. Contributors who do not qualify as authors should be mentioned under Acknowledgements.

Acknowledgements: Under acknowledgements please specify contributors to the article other than the authors accredited. Acknowledge only persons who have made substantive contributions to the study. Authors are responsible for obtaining permission from everyone acknowledged by name because readers may infer their endorsement of the data and conclusions. Authors are also expected to disclose any commercial or other relationships that could constitute a conflict of interest.

Ethical Approvals

All studies using human or animal subjects should include an explicit statement in the Material and Methods section identifying the review and ethics committee approval for each study, if applicable. Editors reserve the right to reject papers if there is doubt as to whether appropriate procedures have been used.

Clinical Trials

The Brooklyn Hospital Center Journal of Health Sciences encourages authors submitting manuscripts reporting from a clinical trial to register the trials in any of the following free, public clinical trials registries: www.clinicaltrials.gov, http://clinicaltrials-dev.ifpma.org/, http://isrctn.org/. The clinical trial registration number and name of the trial register will then be published with the paper.

Conflict of Interest

Authors are required to disclose any possible conflict of interest. These include financial interests (for example patent, ownership, stock ownership, consultancies, speaker's fee). Author's conflict of interest should be included under Acknowledgements.

Permissions

If all or parts of previously published illustrations are used, permission must be obtained from the copyright holder concerned. It is the author's responsibility to obtain these in writing and provide copies to the Publishers.

Copyright Assignment

Authors submitting a paper do so on the understanding that the work and its essential substance have not been published before and is not being considered for publication elsewhere. The submission of the manuscript by the authors means that the authors automatically agree to assign exclusive copyright to The Journal if and when the manuscript is accepted for publication. The work shall not be published elsewhere in any language without the written consent of the publisher. The articles published in this journal are protected by copyright, which covers translation rights and the exclusive right to reproduce and distribute all of the articles printed in the journal. No material published in the journal may be stored on microfilm or videocassettes or in electronic database and the like or reproduced photographically without the prior written permission of the publisher.

Correspondence to the journal is accepted on the understanding that the contributing author licenses the publisher to publish the letter as part of the journal or separately from it, in the exercise of any subsidiary rights relating to the journal and its contents.

3. MANUSCRIPT SUBMISSION PROCEDURE

Manuscripts should be submitted electronically at http://www.tbh.org/journal/submissions.php. The use of an online submission and peer review site enables immediate distribution of manuscripts and consequentially speeds up the review process. It also allows authors to track the status of their own manuscripts. Complete instructions for submitting a paper is available online and below. Further assistance can be obtained from the Editor-in-Chief, Harry Dym at tbhcjournal@nyp.org.

Blinded Review

All manuscripts submitted to The Brooklyn Hospital Center Journal of Health Sciences will be reviewed by two members of the advisory board. The Brooklyn Hospital Center Journal of Health Sciences uses a blinded review process. The names of the reviewers will thus not be disclosed to the author submitting a paper.

4. MANUSCRIPT TYPES ACCEPTED

Original Articles: related to the health sciences. Original articles should be structured as specified below.

Review Articles: on recent development in areas covered by the The Brooklyn Hospital Center Journal of Health Sciences as well as selected topics may be solicited by the Editor-in-Chief. Suggestions are welcomed in the form of a one-page synopsis addressed to the Editor-in-Chief. Review articles must be exhaustive and should include appropriate reference to the literature. Review articles will go through the usual peer-review process before a final decision regarding publication is made.

Case Reports: will be accepted only if they deal with a clinical problem that has been studied in detail and if the resulting data contain novel information and provide material for future research. Such reports must be instructive. Routine case reports are not acceptable.

Short Communications: Short papers not exceeding half a printed page (approximately 350 words) may be accepted for publication if they serve to promote communication between clinicians and research workers. In contrast to original articles, short communications will not be sent out for formal external review (though the editor reserves that right).

Letters to the Editor: Letters, which do not undergo editorial revision except for language correction, are normally accepted as stimulating comment on current issues, especially relating to material recently published in the journal. Letters may contain one table or figure and should not be more than 500 words. The editors reserve the right to edit letters for clarity. A title must accompany the letter

5. MANUSCRIPT FORMAT AND STRUCTURE

Format

Language: The language of publication is English. Authors for whom English is a second language must have their manuscript professionally edited by an English speaking person before submission to make sure the English is of high quality.

Abbreviations, Symbols and Nomenclature: Only abbreviations and symbols that are generally accepted should be used. Unfamiliar ones must be defined when first used.

Font: Begin each manuscript component (title page, abstract, etc.) on separate pages. The pages of the manuscript, beginning with the title page, should be numbered consecutively. All sections of the manuscript must be double-spaced.

Structure

All manuscripts submitted to The Brooklyn Hospital Center Journal of Health Sciences should include title page, abstract, main text, references and tables, figures, figure legends and acknowledgements as appropriate:

Title Page: should contain an informative title, author(s) names and their affiliations. Name, address, telephone and fax numbers and e-mail address of the corresponding author. If the title exceeds 40 characters (letters and spaces) a running title of no more than 40 characters must be supplied. Financial support should be acknowledged as a footnote to the title. Also provide 3-10 key words that will assist indexers in cross-indexing the article. Use terms from the Medical Subject Headings list from Index Medicus whenever possible.

Abstract: should not exceed 250 words and should be arranged in a structured fashion (to include objectives, methods, results and conclusions.) It should state the purpose of the study, basic procedures (study subject/patients and methods), main findings (specific data and statistical significance), and principal conclusions.

Main Text of Original Articles should include introduction, study population and methodology, results and discussions.

Introduction: Present the background briefly, but do not review the subject extensively. Give only pertinent references. State the specific questions you want to answer.

Study population and methodology: Describe selection of study population including controls. Identify methods, apparatus (manufacturer(s) name and address), and procedures in sufficient detail to allow other workers to reproduce the results. Detailed descriptions of standard procedures are not required; literature references will usually suffice. Identify drugs and chemicals, including generic name, dosage and route(s) of administration. The authors accept full responsibility for the accuracy of the whole content, including findings, citations, quotations and references contained in the manuscript. In all reports of original studies with humans, authors should specifically state the nature of the ethical review and clearance of the study protocol. Informed consent must be obtained from human subjects participating in research studies.

Results: Present results in logical sequence in tables and illustrations. In the text, explain, emphasize or summarize the most important observations.

Discussion: Do not repeat in detail data given in the Results section. Emphasize the new and important aspects of the study. Relate the observations to other relevant studies. On the basis of your findings (and others) discuss possible implications/conclusions.

Acknowledgements: Acknowledge only persons who have made substantive contributions to the study. Authors are responsible for obtaining permission from everyone acknowledged by name because readers may infer their endorsement of the data and conclusions. Authors are expected to disclose any commercial or other relationships that could constitute a conflict of interest.

References

The Journal follows the Vancouver referencing system. Number references consecutively in the order in which they are first mentioned in the text. Identify references in text, tables and legends by Arabic numerals (in parentheses). All references cited, and only these, must be listed at the end of the paper. References should be according to the style used in Index Medicus and the International List of Periodical Title Word Abbreviations (ISO 833). All authors must be listed. Please read more about the Vancouver reference style at: www.blackwellpublishing.com/authors/reference_text.asp?site=1

We recommend the use of a tool such as EndNote or Reference Manager for reference management and formatting. EndNote reference styles can be searched for here: www.endnote.com/support/enstyles.asp. Reference Manager reference styles can be searched for here: www.refman.com/support/rmstyles.asp

Examples:

Standard journal articles

1. International Steering Committee. Uniform requirements for manuscripts submitted to biomedical journals. N Engl J Med 1997; 336: 309.

2. Carl DL, Roux G, Matacale R. Exploring dental hygiene and perinatal outcomes. Oral health implications for pregnancy and early childhood. AWHONN Lifelines 2000 Feb-Mar;4(1):22-7.

Books

3. Koch G., Poulsen S. Pediatric Dentistry: a clinical approach. Copenhagen: Munksgaard, 2001.

Chapter in a book

4. Bergenholtz G, Hasselgren G. Endodontics and Periodontics. In: Lindhe J, Karring T, Lang NP, editors. Clinical Periodontology and Implant Dentistry. Copenhagen: Munksgaard, 1997: 296-326.

Proceedings

5. Schou, L. Behavioral aspects of dental plaque control measures: An oral health promotion perspective. In: Lang, NP, Attstrøm, R, Løe, H, editors. Proceedings of the European Workshop on Mechanical Plaque Control, Quintessence, 1998: 287-99.

Tables, Figures and Figure Legends

Tables: should be numbered consecutively with Arabic numerals. Type each table on a separate sheet, and provide clear descriptive titles.

Figures: should preferably fill a single-column width (81 mm) after reduction, although 2/3-page width (112 mm) or full-page width (168 mm) will be accepted if necessary. Magnifications should be indicated in the legends rather than inserting scales on prints. Line drawings should be professionally drafted and photographed; halftones should exhibit high contrast. For further details on supplying artwork, go to the resources section of the author services website. Unless a special arrangement is made in advance, submitted materials will not be returned to authors. The Editors and Publisher reserve the right to reject illustrations or figures based upon poor quality of submitted materials.

Preparation of Electronic Figures for Publication: Although low quality images are adequate for review purposes, print publication requires high quality images to prevent the final product being blurred or fuzzy. Submit EPS (lineart) or TIFF (halftone/photographs) files only. MS PowerPoint and Word Graphics are unsuitable for printed pictures. Do not use pixel-oriented programmes. Scans (TIFF only) should have a resolution of 300 dpi (halftone) or 600 to 1200 dpi (line drawings) in relation to the reproduction size (see below). EPS files should be saved with fonts embedded (and with a TIFF preview if possible).

For scanned images, the scanning resolution (at final image size) should be as follows to ensure good reproduction: lineart: >600 dpi; half-tones (including gel photographs): >300 dpi; figures containing both halftone and line images: >600 dpi.

Permissions: If all or parts of previously published illustrations are used, permission must be obtained from the copyright holder concerned. It is the author's responsibility to obtain these in writing and provide copies to the Publishers.

Figure Legends: should be typed double-spaced in consecutive order on a separate page. They should be brief and specific. If micrographs are used, information about staining methods and magnification should be given.

6. CHECKLIST FOR AUTHORS

  • Title page includes: Title, author(s) and affiliation(s), academic title(s), address, telephone and fax numbers of the corresponding author and keywords
  • Article doublespaced
  • Structured abstract
  • Introduction
  • Study population and methods
  • Results
  • Discussion
  • Acknowledgements
  • References
  • Tables
  • Figure legends
  • Figures
  • Permission to reproduce any previously published material and patient permission to publish photographs
  • Authors must make sure that their article is written in idiomatic English and that typing errors have been carefully eliminated.
  • Digital photograph of author suitable for publications

7. AFTER ACCEPTANCE

Upon acceptance of a paper for publication, the manuscript will be forwarded to the Production Editor who is responsible for the production of the journal.